SubCertifyFor US residential trades

Keep the next insurance audit off the jobsite.

Keep subcontractor insurance and tax documents audit-ready.

Track subcontractor COIs, W-9s, and policy dates in one clear place. Renewal reminders go out before coverage expires, so paperwork does not become a last-minute scramble.

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14-day free trial No credit card required on signup

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Renewal rhythm

Ahead of expiry.

  1. 30days aheadFirst renewal nudge
  2. 14days aheadA timely follow-up
  3. 07days aheadFinal reminder

Subcontractors upload a renewed policy from a secure mobile link, with no account to create.

The compliance file, in order

Know what is current before someone asks.

Keep the essential documents and dates together. A simple dashboard makes valid and expired coverage easy to spot, so follow-up has a clear starting point.

Certificates of Insurance

Record each policy and its expiration date.

W-9s

Keep tax paperwork alongside insurance records.

Coverage status

See valid and expired documents at a glance.

Specialized licenses

Submit each credential separately with its name, expiration date, and file. Examples include forklift or aerial-lift operator and site-specific safety credentials. Review each submitted name, expiration date, status, and uploaded document in the subcontractor record.

Requirements vary by job. SubCertify displays the submitted expiration date; it does not independently verify a credential.

Learn how specialized licenses work

Built for roofing, plumbing, HVAC, remodeling, home building, and property management.

A lighter lift for both sides

Three steps. No account for your subs.

Keep the owner’s process simple and make renewals easy to complete from a phone.

  1. 01 / Add

    Add your subcontractors

    Save each subcontractor’s details and the insurance expiration dates you need to track.

  2. 02 / Remind

    Let reminders do the chasing

    SubCertify emails renewal reminders 30, 14, and 7 days before a policy expires.

  3. 03 / Collect

    Collect the new document

    A secure mobile link lets the subcontractor upload a photo or PDF without a password or account.

Straightforward pricing

Plans for crews from the first subcontractor to no set ceiling.

14-day free trial

Get ahead of the next renewal.

No credit card is required at signup. Choose the plan that fits your active subcontractor count.

Start your 14-day free trial

subcertify@polsia.app

Before the next audit

Put COIs, W-9s, and renewal dates in one reliable place.

Contact SubCertify